BYLAWS of the Tacoma Photographic Society

Affiliated with: Photographic Society of America Northwest Council of Camera Clubs

Effective: 04/21/1980
Revised: 05/01/1981
Revised: 05/01/1982
Revised: 04/17/1989
Revised: 09/29/2005

ARTICLE 1 – ADDRESS

The mailing address of this Society shall be as approved by the Board of Directors. The mailing addresses of the Divisions shall be determined by the respective Division officers, subject to approval of the Board of Directors.

ARTICLE 2 – COLORS AND EMBLEM

The Board of Directors shall approve Society emblems and colors before their use in any manner. Use of the official emblem shall be limited to Society use.

ARTICLE 3 – MEMBERSHIP

(1) Individuals who desire membership in Tacoma Photographic Society, Inc., shall pay the required dues at the time of applying for membership. Upon acceptance, they shall enjoy all the rights, privileges and responsibilities afforded by such membership, including the right to receive a copy of the Constitution and Bylaws, the Membership Roster, participate in Society competition and activities and the right to wear the Society emblem.

(2) An individual who has been accepted as a member shall be known as a “Society Member”. An Individual, who has also paid Division dues, shall be known as a “Division Affiliate” and may enter into Division Competition. Paid-up Society membership is a prerequisite for holding any elective or appointive position. Members whose renewal dues are not paid by June first are subject to being dropped from the Roster and newsletter list.

(3) Life membership in the Society and its Divisions shall be obtained if:

(a)the member has been a dues paying member for a total of 30 years (consecutive membership not required) and

(b)has accumulated a minimum of 30 Service Points, or if the member has attained the Society Rank of R14, Star Galaxy.

Free Life members maintain full voting rights, and may enter competitions. They shall enjoy the same rights, privileges and responsibilities afforded by a dues paying membership, including the right to receive a copy of the Constitution and Bylaws, and the Membership Roster: the right to wear the Society emblem and the right to serve on the Board of directors, if so appointed or elected.

(4) Individuals or firms who do not wish to join the Society but who assist in a financial way shall be known as “Contributing Members” for the fiscal year in which they render contributions.

(5) Individuals, other than members, who have performed distinguished non-financial service on behalf of the Society shall, upon being proposed by ten active members and accepted by a majority vote of the Board of Directors, be accorded the title of “Honorary Member” for a period of time to be designated by the Board of Directors. Honorary Members may attend all Society meetings but shall pay no dues, have no voting rights, and may not enter competitions.

(6) A Business membership is available to any business or organization wishing to be affiliated with Tacoma Photographic Society, Inc. and is limited to a Society membership only.

Business members and their affiliates may not hold an elected office, may not compete in Society or Division competition and have no voting rights. Business members and their affiliates desiring individual membership shall pay the required dues at time of membership and will be afforded all individual membership rights as outlined in the Constitution and Bylaws.

(7) Membership cards shall be issued annually upon the payment of dues, and shall serve as receipt thereof.

(8) Termination of membership shall relieve that member of all rights, interest and custody of the property, assets and privileges of this Society. Membership may be terminated through:

(a) Voluntary resignation (there shall be no refund of dues), or

(b) Removal from the roll for nonpayment of dues, or

(c) Dismissal for cause as determined by the Board of Directors, in which case dues for the year in which dismissal occurs shall be refunded on a prorated basis. Such dismissal requires a three-quarters vote of the Board Members present at the board meeting at which the action is proposed.

ARTICLE 4 – DUES

(1) Individual dues are payable at the time of joining and annually thereafter by June first.

(2) Business membership dues are payable and renewable on a yearly basis from date of initial dues receipt.

(3) Persons who are entitled to wear the Society emblem shall be allowed to purchase the emblem at a price to be set by the Board of Directors.

(5) The expenditure of Society and Division funds shall be subject to the approval of the Board of Directors.

ARTICLE 5 – SOCIETY OFFICERS

(1) The duties and powers given to the officers of this Society shall at all times conform to its Constitution and Bylaws. Included in those duties and powers shall be those which are usual for each office, or which the Board of Directors shall assign in addition to those expressly set forth In the Constitution and Bylaws.

(2) The President shall: Preside at all regular and special meetings of the Society and at meetings of the Board of Directors. Execute all instruments and obligations of the Society as authorized by the Board of Directors. Make such committee and other appointments as the Bylaws prescribe. Serve as ex-officio member of all Society committees.

(3) The Vice President shall: Be Chairperson of the Society Program Committee. In the absence or disability of the President, perform all of the duties of the President.

(4) The Secretary shall: Keep Minutes of all Society and Board meetings in legible form. Serve all notices of Society and Board meetings as directed by the President. Be custodian of the Society seal and affix same to Society instruments as directed by the Board of Directors.

(5) The Treasurer shall: Receive and deposit all monies of the Society in its name and to its credit in depositories approved by the Board of Directors. Disburse Society funds as directed by the Board and retain vouchers for such disbursements. Keep a full and accurate account of all receipts and disbursements and render an accounting to the Board when requested to do so. Provide a financial report at the end of the fiscal year. Prepare any documents required by federal and state regulations and file them promptly. If required by the Board of Directors, furnish bond, such bond to be at the expense of the Society. Insure that all non-financial mail is forwarded to the Secretary.

(6) The Society requires the signature of at least two Members of the Board of Directors (who are on the Board-approved signature list) on all checks written on Society accounts.

ARTICLE 6 – DIRECTORS

(1) The Board of Directors may annually consider for appointment a maximum of three members from the Society at large to serve on the Board for the balance of the current fiscal year. Candidates shall be nominated by current members of the Board. Confirmation shall be by majority vote of the Board members present at any scheduled meeting at which there is a quorum.

(2) Each member of the Board of Directors shall have full voting powers except the Society President, who shall vote only in the case of a tie.

(3) The power to purchase, sell, trade or transfer such property, as in its best judgment, meets and promotes the aims of the Society, is hereby granted to the Board of Directors without the approval of the membership provided that no indebtedness is incurred beyond currently available funds.

(4) Five members of the Board of Directors shall constitute a quorum.

ARTICLE 7 – MEETINGS

(1) The Annual Business Meeting of the Society and of each of its Divisions shall be held during the month of April.

(2) Members shall be notified of the Society’s Annual Business Meeting and of all special business meetings, at their last electronic or postal address of record, at least thirty days in advance. Such notice shall contain the time, place and purpose.

ARTICLE 8 – STANDING COMMITTEES AND OTHER FULL TERM POSITIONS

(1) Except as otherwise expressly provided in this Article, the members of Society Standing Committees and other full-term positions shall be appointed by the President, who shall also designate the chairpersons thereof.

(2) The Program Committee shall plan and conduct programs for the Society meetings. The Vice President shall serve as the committee Chairperson. Other committee members shall include, but not be limited to, the respective Division Program chairpersons.

(3)The Membership Committee shall provide leadership in securing new Society members and in greeting guests at all Society and Division meetings.

(4) The Board of Directors shall be responsible for approving an annual balanced budget of Society and Division finances.

(5) The Awards Committee shall keep an accurate current record of the service and photographic standings of the membership, and perform such other duties as are required by the Bylaws.

(6) The House Committee shall be responsible for setting up and operating the equipment at Society and Division meetings, and shall advise the Board of Directors when the equipment needs servicing. Committee members shall be selected by the Society Program Committee. The chairperson, who shall also serve as the equipment custodian, shall be designated by the Vice President.

(7) The Publications Committee, which includes the Society Web Master, shall be responsible for the preparation, reproduction and distribution of the Society newsletter and other Society publications.

(8) The Publicity Committee shall be responsible for securing favorable publicity for Society and Division activities, and for keeping a record of publicity given the Society.

(9) The Memorials Committee shall recommend to the Board of Directors, memorials to be donated in memory of deceased Society members and upon Board approval shall complete such transactions.

(10) The Purchasing Committee shall be responsible for purchasing and selling such items as the Board of Directors may authorize.

(11) The Rules Committee shall be responsible for ensuring that the Constitution and Bylaws are kept adequate to the Society’s needs and that they, and all formal policies adopted by the Board of Directors, are properly observed. Membership on this committee shall include, at a minimum, a chairperson and the respective Division chairpersons.

(12) The NWCCC Delegate, PSA representative, Historian, and other appointees, shall each perform such duties as the Board of Directors may designate.

ARTICLE 9 – SPECIAL COMMITTEES AND OTHER SPECIAL-TERM POSITIONS

(1) Except as otherwise expressly provided in this Article, the members of Society Special Committees and the holders of other special-term Society positions, except that of appointed Board member, shall be appointed by the President, who shall also designate the appropriate chairperson(s)

(2) The Audit Committee shall make an annual audit of the Society’s financial records.

(3) The Nominating Committee shall annually select a slate of candidates for Society and Division officers, and secure their consent to be nominated. The committee shall consist of one member to represent the Society and two members each to represent each of the active Divisions.

(4)The Vice President shall select the date, place and guest speaker for the Annual Awards night and determine the event charge, all subject to approval by the Board of

(5) Such other committees and positions as may be required from time to time shall perform such duties as the Board of Directors may designate.

ARTICLE 10 – DIVISIONS

Divisions shall be established to serve the best interests of the membership, upon approval of the Board of Directors. There are currently two Divisions; Projection Division and Print Division.

ARTICLE 11 – DIVISION OFFICERS

(1) At the Annual Business Meeting, a Division Chairperson, Secretary and Representative shall be elected and become members of the Board of Directors. The Chairperson shall serve as the Executive Officer of the Division. The Division Chairperson shall preside at all meetings of that Division, appoint all Division standing and special committees, and have general supervision over all matters pertaining to the Division.

(2) The Division Secretary shall keep a record of Division business, and the Division Representative shall represent the Division on the Society’s Board of Directors. Both shall assist with Division activities as the Division Chairperson shall require.

ARTICLE 12 – AWARDS

(1) The awards by which individual service and photographic achievements are recognized shall be made at such time and place and in such manner as the Board of Directors shall approve. Awards shall be based on a member’s earned Service Points and Photographic Points. The combined total of earned Service Points and Photographic Points shall determine a member’s classification Rank, and that Rank shall serve to distinguish the member’s over-all accomplishments in this Society.

(2) Progression in classification Rank shall be announced by the Awards Committee whenever a member attains a higher Rank, and shall be formally recognized as provided in Section One of this Article. Classification Ranks, and the minimum number of accumulated Service and Photographic Points required in each Rank, shall be:

ClassRankMinimum Accumulated Points
R1Member1 through 25.5
R2Associate26 through 60.5
R3Fellow61 through 95.5
R4Star Fellow96 through 130.5
R5Two-Star Fellow131 through 165.5
R6Three-Star Fellow166 through 200.5
R7Four-Star Fellow201 through 235.5
R8Five-Star Fellow236 through 270.5
R9Six-Star Fellow271 through 305.5
R10Seven-Star Fellow306 through 340.5
R11Eight-Star Fellow341 through 375.5
R12Nine-Star Fellow376 through 410.5
R13Ten-Star Fellow411 through 445.5
R14Star Galaxy446 through 480.5
R15Two-Star Galaxy481 through 515.5
R16Three-Star Galaxy516 through 550.5

Classification Rank continues to increase as Photographic and Service Points accumulate in 35-point increments, i.e. R17, Four-Star Galaxy and so on.

A minimum of one new Service Point and one new Photographic Point must be earned for advancement in each Rank. Service Points shall be added on April 30 of each competition year. Photographic Points shall be added immediately following each competition. All new members shall begin in the first Rank.

Persons dropped from the roll for non-payment of dues shall neither lose nor gain points during their inactive period. A person who has earned Photographic Points as a Division Affiliate and who later renews as a Society Member only, shall continue to hold any earned Rank and Division Grade.

(3) Service Points may be earned during each competition year by all members regardless of their Classification Rank or membership category. Service Points shall be awarded as follows: (a)Three Points for one year in an elective Society or Division office, or for any portion of the year as an appointed Board member.

(b) Three Points to the recipient of the Presidential Service Award, given to a member selected by the President for their exceptional service to the Society.

(c) Two Points for one year as the chairperson of a Society Standing Committee or in a full-term position specified in Article 8, Section 12.

(d)One Point for service in any Society or Division appointive position provided for in the Bylaws and not otherwise covered in Sub-sections (a) and above.

(e) One Point for service as the leader of a scheduled Society or Division activity or program.

(4) In recognition of service to the Society through the years. Service Awards shall be given to members who have accumulated a minimum of 15 Service Points, and thereafter for each increment of 15 Service Points earned. A person need not hold Division membership or have earned Photographic Points to be eligible for a Service Award.

The Service Award increases when Service Points accumulate, as follows:

Service PointsAward
1-14SA 1
15-29SA 2
30-44SA 3
45-59etc.

(5) Photographic Points may be earned through participation in Society and Division competitions. One point is awarded for each image providing the judges total score for the image meets the requirements outlined below. If the total score from the judges is 27 or higher, the image will receive an additional 0.5 point.

(a) Monthly Projection and Print Division Photographic Qualifying Points are as follows:

Division GradeDivision Photographic PointsQualifying Score
11 thru 25.522
226 thru 50.523
351 thru 75.524
476 thru 100.525
5101 thru 125.526
6126 thru 150.526

Division Grade continues to increase as Division Photographic Points accumulate in 25-point increments, i.e., Division Grade, 7 and so on.

A member’s Division Grade shall be determined separately for each Division in which the person holds membership. Accumulated Division Photographic Points shall include Monthly Competition Points, Monthly Popular Vote Points, and Annual Competition Points. Accumulated Division Photographic Points shall not include points earned in Society Competitions. Earned Photographic Points are determined by the member’s Division Grade and the total judges’ score given to each entry.

(b) Monthly Projection and Print Division Popular Vote Competitions.

PlaceAward
First Place1.5 Photographic Points
Second Place1.0 Photographic Point
Third Place0.5 Photographic Point

(c) Annual Projection and Print Division Judged Competition.

PlaceAward
Special Citation Award4.0 Photographic Points
First Place3.5 Photographic Points
Second Place3.0 Photographic Points
Third Place2.5 Photographic Points
Honorable Mention2 Photographic Points

(d) Monthly Society Assigned Topic Popular Vote Competition. Points shall apply to Society Rank only.

PlaceAward
First Place1.5 Photographic Points
Second Place1.0 Photographic Point
Third Place0.5 Photographic Point

(e) Photo-essay Competition and Scavenger Hunt. Society Photographic Points may be earned as follows:

PlaceAward
First Place3.5 Photographic Points
Second Place3.0 Photographic Points
Third Place2.5 Photographic Points
Honorable Mention2 Photographic Point

(6) Entry and Judging regulations for the competitions in which Photographic Points may be earned shall be;

(a) Monthly Projection and Print Division Competitions. A Division Affiliate may enter in the Projection and Print Division competitions. There are no subject or treatment restrictions, however, the subject must be acceptable to all gender and age groups.

No entry that receives Photographic Points, may be submitted more than once, unless the composition has been substantially changed, nor may the work or a near duplicate be submitted in more than one of the Projection or Print competitions. Enhanced photographs can be entered into all competitions. These images must come from a photograph or montage of photographs taken by the entrant on film or electronically recorded. Any enhancement other than overall color and contrast control must be made by the photographer. The original image must be created in a camera.

All film may be commercially processed. Duplication of 2-dimensional visual representations, e.g., paintings, etchings and photographs, shall not be accepted.

Commercially made color prints shall be accepted in Print Division competition. Print Division entries shall be a minimum of 35 sq. in. (e.g., 5″ x 7″) not including mounting. Maximum combined print and mount size shall be 320 sq. in. (e.g., 16″ x 20″). The number of competitions each year and the number of entries allowed each member in each competition shall be fixed by the respective Division Chairperson, and shall be uniform for all division affiliates.

Point judging shall be based on a 30-point maximum representing the combined vote of three judges, each judge voting on a 5-distinction scale as follows: 10 (excellent)- 9 (very good)- 8 (good)- 7 (average)- 6 (fair). The three judges and one alternate shall be selected by the respective Division Chairperson, preferably from among those Division affiliates who have earned at least 15 Division Photographic Points.

To constitute a competition there shall be a minimum of three competitors. Place winners shall be selected by popular vote. In popular-vote competition each person present shall have a minimum of one vote. Ties shall stand unbroken. Each image in a tie shall be given full credit for photographic points. At no time is a member allowed to vote for his or her own entry. The number of awards to be given and the minimum number of allowed popular votes shall be based on the number of entries, as follows;

No. of EntriesMinimum Popular vote(s)Awards
3 thru 511st Place
6 thru 821st, 2nd Places
9 or more31st, 2nd, & 3rd

(b) Monthly Society Assigned Topic Competitions.Division affiliation is not required. Any member of the Society may enter in either the Projection or Print categories, or both, but no member may submit more than two entries per scheduled program. Entries must be the member’s own work, and may be submitted only once in these competitions. Assigned Topics shall be selected by the Society Program Committee, who shall also fix the number of programs in each competition year. No more than two topics may be assigned per scheduled program.

To constitute a competition there shall be a minimum of three competitors in each topic. In popular-vote competition each person shall have a minimum of one vote per topic. Ties shall stand unbroken. Each image in a tie shall be given full credit for photographic points. At no time is a member allowed to vote for his or her own entry. The number of awards to be given and the minimum number of popular votes shall be based on the number of entries in each topic, as follows:

No. of EntriesMinimum Popular vote(s)Awards
3 thru 511st Place
6 thru 821st, 2nd Places
9 or more31st, 2nd, & 3rd

(c) Photo-essay Competition and Scavenger Hunt.

In those years that one or both of these competitions are held, the Board of Directors shall approve the applicable rules and methods of judging prior to announcement to the general membership.

(d) Annual Division Competition.

Any work entered in Division competition during the applicable competition year shall be eligible, but may be entered only once in annual competition. The number of entries allowed shall be determined jointly by the Awards Committee and the respective Division chairpersons. Entries in each Division shall be judged separately. All entries shall be combined into groups, with a maximum of three groups in each Division and a minimum of three entrants with three entries each in a single group. Group combinations shall be determined by the Awards Committee in consultation with the respective Division chairpersons, the Awards Committee to make the final decision. The basis for the group combinations shall be the average of the combined judges’ scores for all the entries submitted during the competition year. All entries must be accompanied by a list of titles.

A panel of at least three judges, none of whom may be Society members, shall be selected by the Awards Committee, and that panel shall determine the winners.

For each group in each Division they shall select the winners of first, second and third place, breaking all ties, and a minimum of three honorable mentions. At their discretion, they may also select additional honorable mention winners for work of comparable quality.

For each Division they shall also select, from among the group place and honorable mention winners, one recipient each for at least one, and no more than seven, of the following special citation awards: Outstanding Photo-Journalism; Outstanding Nature; Outstanding Pictorial; Outstanding Contemporary; Outstanding Use of Color (Projection or print), or Outstanding use of Tonal Contrast (for print), Outstanding Portrait and Outstanding Creative. The meaning of these award designations shall conform to their PSA definitions. No entry may receive more than one group and one special citation award.

The Awards Committee shall fix the deadline for submission of entries, receive the entries and verify their eligibility, transmit them to the judges, get the judges decisions, and announce the winners as provided in Section one of this Article.

(7) All awards shall be selected by the Awards Committee, and shall be in printed certificate format. Ribbons, stickers or other similar evidence of awards may be provided in addition, at the discretion of the Awards Committee. Expense for awards and related items shall be paid from Society funds, subject to approval by the Board of Directors.

ARTICLE 13 – PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, Revised, shall govern this Society in all cases in which they are applicable and insofar as they are not inconsistent with the Society’s Constitution and Bylaws.

ARTICLE 14 – METHOD OF AMENDING

Amendments to the Bylaws may be made at any regular meeting of the Society or at a special meeting called for such purpose, upon thirty days written notice to the membership. A two-thirds vote of the members present at such meeting shall be necessary to carry an amendment. Twenty-five percent of the Society membership, excluding Life members who are not present, shall constitute a quorum.

This is a true reproduction of the Bylaws on file with the Society Secretary. It contains all changes enacted up to and including the Society Business Meeting of September 29, 2005.

President
Secretary