At the meeting of the Board of Directors held on Monday, January 6th, 2020, it was decided that a revision of the Society Bylaws was in order. This article explains the need for the change and the impact it will have.
ARTICLE 4 – DUES
(1) Individual dues are payable at the time of joining and annually thereafter by June first.
The Board recommends that Article 4 of the Bylaws be amended as follows:
ARTICLE 4 – DUES
(1) Individual dues are payable at the time of joining and annually thereafter.
Simply put, if you pay your dues on June 1st, you will be a member in good standing through June 1st of the following year. If you pay your dues on November 15th, you will be a member in good standing through November 15th of the following year.
Reason for Change
Currently, when a member joins the Society, they are assessed full dues at joining and then again on June 1st. If the new member joins in January they are unfairly accessed the full fee for less than 1/2 of the year.
Several methods have been applied in attempt to rectify this issue. Charging a prorated fee; allowing the membership to stand through the following year; are some of the methods used. None of these methods align with the actual wording of the paragraph.
This change will enable the Society Website to record and maintain membership records automatically. The treasurer will receive the dues collected and will be able to manage reports made by the Website Software.
As this is a change to the Society Bylaws, a vote of the membership must be taken to approve it.
ARTICLE 14 – METHOD OF AMENDING
Amendments to the Bylaws may be made at any regular meeting of the Society or at a special meeting called for such purpose, upon thirty days written notice to the membership. A two-thirds vote of the members present at such meeting shall be necessary to carry an amendment. Twenty-five percent of the Society membership, excluding Life members who are not present, shall constitute a quorum.
An email was sent to all members on January 7th, 2020, giving notice of the change. The next meeting after 30 days from that date is the Print Division Meeting on February 20th.
The board recommends approval of this change as it streamlines the Dues collection process and makes the payments equal and fair for all members.